Privacy Policy - www.nextgen-technology.com

1. Definitions and interpretation

   In this privacy policy, the following definitions are used:

   1. • Data: collectively all information that you submit to Nextgen Technology Ltd via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR).
      • Cookies: a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies).
      • Nextgen Technology Ltd, we or us: Nextgen Technology Ltd, a company incorporated in England and Wales with registered number 05250661 whose registered office is at Alba House, Mulberry Business Park, Fishponds Road, Wokingham, Berkshire, RG41 2GY.
      • UK GDPR: the UK General Data Protection Regulation as incorporated into UK law under the Data Protection Act 2018.
      • EU GDPR: the General Data Protection Regulation (EU) 2016/679, where applicable.
      • User or you: any third party that accesses the Website and is not either (i) employed by Nextgen Technology Ltd and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Nextgen Technology Ltd and accessing the Website in connection with the provision of such services.
      • Website: the website that you are currently using, www.nextgen-technology.com, and any sub-domains of this site unless expressly excluded by their own terms and conditions.
2. In this privacy policy, unless the context requires a different interpretation:
   1. • The singular includes the plural and vice versa;
      • References to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
      • A reference to a person includes firms, companies, government entities, trusts and partnerships;
      • ”Including” is understood to mean “including without limitation”;
      • Reference to any statutory provision includes any modification or amendment of it;
      • The headings and sub-headings do not form part of this privacy policy.
3. Scope of this privacy policy

   This privacy policy applies only to the actions of Nextgen Technology Ltd and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

4. Data collected

   We may collect the following Data, which includes personal Data, from you:

   1. • Name
      • Company
      • Contact Information such as country, email addresses and telephone numbers
      • IP address (automatically collected)
      • Information about how you use the Website including pages viewed and navigation behaviour In each case, in accordance with this privacy policy.
5. Our use of Data

   For the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, Nextgen Technology Ltd is the “data controller”.
   Legal basis for processing
   We process personal data under one or more of the following lawful bases:

   1. • Consent – where you have opted in to receive marketing communications or accepted non-essential cookies.
      • Legitimate interests – to operate, analyse and improve our Website and services, respond to enquiries, and understand how visitors use our Website.
      • Contractual necessity – where processing is required to provide information or services that you have requested.
      • Legal obligation – where processing is required to comply with applicable legal or regulatory requirements.
6. How we use your Data

   Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website.
   Specifically, Data may be used by us for the following reasons:

   1. • Transmission by email of promotional materials that may be of interest to you;
      • Contact for market research purposes which may be conducted using email, telephone or mail;
      • Providing free information and publications;
      • Analysing how visitors use our Website so that we can improve usability and content;
      • Personalising website content or advertising based on the pages you have viewed (where permitted and subject to your cookie preferences).
7. Data retention

   We retain personal data only for as long as necessary for the purposes for which it was collected.
   Typically:

   1. • Contact enquiries – up to 12 months
      • Marketing communications – until you opt out or withdraw consent
      • Website analytics data – up to 26 months
8. Disclosure of Data

   Unless we are obliged or permitted by law to do so, and subject to any third party disclosures specifically set out in this policy, your Data will not be disclosed to third parties for their own use.
   We may share personal data with trusted third-party service providers who process data on our behalf, including providers of:

   1. • Website hosting
      • Website analytics
      • Marketing communication platforms
      • Customer relationship management systems

   These providers are required to process personal data only under our instructions and appropriate security safeguards.

9. Third party websites and services

   Nextgen Technology Ltd may, from time to time, employ the services of other parties for dealing with certain processes necessary for the operation of the Website. Where this occurs, those parties may process personal data only on our behalf and are required to protect the security of that data.

10. International data transfers

    As a global organisation, personal data may be transferred to and processed in countries outside the United Kingdom or the European Economic Area (EEA).
    Where such transfers occur, Nextgen Technology Ltd ensures appropriate safeguards are in place, including:

    1. • UK International Data Transfer Agreements (IDTA)
       • EU Standard Contractual Clauses (SCCs)
       • Transfers to countries recognised as providing an adequate level of data protection.
11. Links to other websites

    This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for their content. This privacy policy does not extend to your use of such websites.

12. Accessing your own Data

    You have the right to request a copy of any personal data held about you by Nextgen Technology Ltd. Requests will normally be provided free of charge unless they are manifestly unfounded or excessive.

13. Your data protection rights

    You have the right to:

    1. • Access the personal data we hold about you
       • Request correction of inaccurate information
       • Request deletion of your personal data
       • Request restriction of processing
       • Object to certain types of processing
       • Request data portability

    If you make a request, we will respond within one month.
    You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) if you believe your data has been processed unlawfully.

14. Security

    Data security is of great importance to Nextgen Technology Ltd and we have put in place suitable physical, electronic and managerial procedures to safeguard the Data collected via this Website.

15. Cookies

    This Website may place and access certain Cookies on your computer.
    Nextgen Technology Ltd uses Cookies to improve your experience of using the Website. All cookies used by this Website are used in accordance with applicable UK and EU cookie regulations.
    Before non-essential cookies are placed on your device, you will be presented with a consent banner allowing you to accept or decline cookies.
    Types of cookies used include:
    Type of Cookie: Analytical / performance cookies Purpose: To recognise and count visitors and understand how visitors move around our website.
    Type of Cookie: Functionality cookies Purpose: To remember choices you make such as language preferences.
    Type of Cookie: Tracking and performance cookies Purpose: To analyse website traffic and improve website performance.

16. General

    You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.
    This Agreement will be governed by and interpreted according to the law of England and Wales.

17. Changes to this privacy policy

    Nextgen Technology Ltd reserves the right to change this privacy policy as necessary from time to time or as required by law.
    Any changes will be posted on the Website and you are deemed to have accepted the terms of the policy on your first use of the Website following any changes.
    This privacy policy was last updated March 2026.

You may contact Nextgen Technology Ltd by email at info@nextgen-technology.com